For school owners

Not just a learning ecosystem. A whole school, run from one place.

ScholexAi teaches, practises, marks and plans for 700+ students. ScholexAi Schools runs the school around them: admissions, fees, payroll, HR, the front office and the gate, counselling and the director's numbers, each part manageable by a prompt, on the school's own portal.

One ecosystem for the school: the learning tools here, the school's management on its own portal
Every part of the school manageable by a prompt: seven assistants that propose, and a person who approves
Admissions, fees, payroll, procurement, HR, the front office and the gate, each switched on as the school needs
Sections made at the school appear in its Exam Lab at once: set work, proctored tests and marked scripts for every class
The director's dashboard reads the school as it stands: enrolment, attendance, results, fees, staff, counselling
The school's own portal at its own address, its own database, its own audit trail

Talk to usWhat’s inside for schools See it with a demo school (sample data)

Managed by a prompt

Seven assistants, one for each part of the school

Say what you need in your own words. The assistant for that part proposes the change, a person approves it, and it is on the audit trail. Nothing happens to the school's records without someone saying yes.

Insights assistant
Manages the school's numbers: enrolment, attendance, results, fees, staff, counselling and learning, for the director and the principal.
Coordination assistant
Manages sections, subjects, teachers, syllabus coverage, class registers and assigned work.
Finance assistant
Manages fee structures, monthly bills, invoices and payments, vendors and expenses, payroll and payslips, the money in and out.
HR assistant
Manages the staff directory, employees with or without a login, their roles and departments, and staff attendance at the gate.
Counselling assistant
Manages each student's counselling goal, plan, tasks and notes, and the day's counselling work.
Activities assistant
Manages opportunities, participants and their hours, and the outside coaches and partners.
Front office assistant
Manages visitors and badges, appointments, the admissions enquiry pipeline, calls and messages, gate passes and the desk's parcels and lost property.

Every part of the school

The management modules, switched on as the school needs

Click a module to read what it does. Each runs on the school's own portal, with the school's own data, roles bound to campuses, and the learning side of the ecosystem one sign-in away.

Leadership

Platform consoleEvery school on the platform, set up and run from one place.
A school is created in a form: its name and short name, its address on the platform, its time zone and currency, the modules it has switched on. Its campuses are added and archived, its directors appointed by email, its logo set, and it can be suspended and brought back. Every change is on the audit trail.
Used by: The platform's administrators.
InsightsThe director's and the principal's dashboard.
Enrolment, attendance, results, fees, staff, counselling and learning on one page, read from the school's own records as they stand, with the Insights assistant to ask a question of the numbers and get the answer with its working.
Used by: Directors and principals.

Academics

AdmissionsA student admitted, from the enquiry to the login.
A new student is admitted in one form, prefilled from a front-office enquiry when there is one: admission number, campus, section, subjects, status, and the login made for them. A student moved between sections or subjects, or marked as left, is one change on their record.
Used by: The admissions office.
Student recordsEach student's record, portfolio and the people around them.
The record (status, campus, section, subjects, contact, attendance and results), the development portfolio, the investment view -- who works on the student, as a web of people, with the cost per child -- and the track record term by term.
Used by: The office, coordinators and teachers.
Academic structureSections, subjects, class teachers, coordinators and terms.
The school's sections and the subjects each one takes, the teacher of each class and subject, the coordinators of each subject, the terms of the year, and the switch that says whether daily drills are marked by AI or by the teacher. Sections sync into the school portal's learning side, so the school's students have their classes in its Exam Lab the moment they are made.
Used by: Coordinators and the office.
TeachingA teacher's classes: the register, the syllabus, the work set.
For each class the teacher takes: the day's register, the syllabus topics covered against the plan, and the work assigned with its hand-ins. The coordinator sees every class of their subjects the same way.
Used by: Teachers and coordinators.
CoordinationEvery subject's progress across its sections and teachers.
Syllabus coverage by subject, teacher and section, the registers and the work set side by side, and the syllabus itself -- the topics of each subject and grade -- kept by the coordinators.
Used by: Coordinators.
Proctored testsA test that locks when the rules are broken, for staff to review.
Each proctored sitting's evidence timeline -- the camera's checks, the tab switches, the locks -- with the unlock a reviewer grants. The tests themselves are the Exam Lab's.
Used by: Coordinators and the office.
Resource LibraryThe school's own board and resources.
A per-school resource board with threads, attachments and a contribution score, and the resources of each module the school has switched on.
Used by: Everyone at the school.

People

HR and the staff directoryEvery employee, with or without a login.
The directory of employees -- teaching and non-teaching, with their categories, departments and roles -- the logins made for those who need one, and the economics of each teacher: what they cost against the classes they take.
Used by: HR and the director.
Staff attendanceWho is in, from the gate.
Staff presence for the day and the month, read from the gate's events, with late arrivals and absences marked.
Used by: HR and the principal.

Finance

Fees and billingFee structures, the month's bills, payments and arrears.
Fee structures per subject, campus, grade and year with discounts per student; the month's bills generated in one step; invoices printed; payments recorded against them; every student's ledger and the school's arrears at a glance; a student sees their own fees on their portal.
Used by: The accounts office.
ProcurementVendors, expenses and recurring commitments.
Vendors, one-time expenses with their attachments, and the recurring commitments (rent, utilities, services) that fall due each month, all against the school's money out.
Used by: The accounts office.
PayrollSalary structures, monthly runs and payslips.
Each employee's salary structure and its lines, the month's payroll run, the payslips it produces and their paid status.
Used by: The accounts office and HR.
Finance overviewMoney in against money out.
Fees collected against salaries, procurement and recurring costs, month by month, and the economics of each teacher: the cost of a class against what its students bring.
Used by: The director and the accounts office.

Front office and the gate

Access controlThe gate's events, who is on campus, and bunking.
The gate or biometric system sends its events to the school's own connection (a key the school holds), or a CSV is uploaded; the day's presence is built from them, unknown identifiers are matched by hand, and a student on campus but marked absent in class shows as bunking.
Used by: The office and the gate.
Front officeVisitors, appointments, enquiries, calls, parcels.
The day at the desk: visitors with their printed badges, appointments, the admissions enquiry pipeline with its follow-ups, calls and messages logged, parcels and lost property. An enquiry becomes an admission in one step.
Used by: The front office.
Leave, exemptions and gate passesA student's leave asked and decided; a pass the guard scans.
Students (or the office for them) ask for leave or an exemption; staff decide; a gate pass is issued with a QR slip that the guard's scanner lets out and back in, each scan on record.
Used by: The office, teachers and the gate guard.

Counselling and development

CounsellingEach student's goal, plan, tasks and notes.
A counsellor's day, every student's counselling goal and plan with its tasks (drafted, then sent), the notes kept on them, and the student's own view of their plan.
Used by: Counsellors, and the students themselves.
Student developmentSkills, roadmaps, awards and internships.
Each student's skills and the reviews of them, their roadmaps and milestones, awards, internships and progression, kept as a portfolio the student reads on their own portal.
Used by: Counsellors, coordinators and teachers.
Activities and providersOpportunities, participants, hours, and the outside coaches.
The school's opportunities -- clubs, sport, trips, events -- with their participants and hours, and the outside coaches and partners that run them.
Used by: The activities office.

How it is paid for

A start-up fund, then the school's own fee bill

A one-time mobility fund at the start pays for fitting the ecosystem to the school. After that the school pays nothing itself: a per-student amount each month is carried on the school's own fee bill. Ask us for the figures for your school's size.

Ask for a proposal

Your school's own address

One portal for the school, at its own address

Every school on ScholexAi Schools runs at its own address of this site, with its own sign-in for its staff and students. Your school's goes live the day it joins.